MOST IMPORTANT MS EXCEL SHORTCUT KEYS
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Key
|
Description
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CTRL+ SHIFT+ (
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Unhides any hidden rows within the selection.
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CTRL+SHIFT+)
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Unhides any hidden columns within the selection.
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CTRL+SHIFT+&
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Applies the outline border to the selected cells.
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CTRL+SHIFT_
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Removes the outline border from the selected cells.
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CTRL+SHIFT+~
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Applies the General number format.
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CTRL+SHIFT+$
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Applies the Currency format with two decimal places
(negative numbers in parentheses).
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CTRL+SHIFT+%
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Applies the Percentage format with no decimal places.
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CTRL+SHIFT+^
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Applies the Exponential number format with two decimal
places.
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CTRL+SHIFT+#
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Applies the Date format with the day, month, and year.
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CTRL+SHIFT+@
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Applies the Time format with the hour and minute, and AM
or PM.
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CTRL+SHIFT+!
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Applies the Number format with two decimal places,
thousands separator, and minus sign (-) for negative values.
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CTRL+SHIFT+*
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Selects the current region around the active cell (the
data area enclosed by blank rows and blank columns).
In
a PivotTable, it selects the entire PivotTable report.
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CTRL+SHIFT+:
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Enters the current time.
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CTRL+SHIFT+"
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Copies the value from the cell above the active cell into
the cell or the Formula Bar.
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CTRL+SHIFT+Plus (+)
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Displays the Insert dialog box to insert blank
cells.
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CTRL+Minus (-)
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Displays the Delete dialog box to delete the
selected cells.
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CTRL+;
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Enters the current date.
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CTRL+`
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Alternates between displaying cell values and displaying
formulas in the worksheet.
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CTRL+'
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Copies a formula from the cell above the active cell into
the cell or the Formula Bar.
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CTRL+1
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Displays the Format Cells dialog box.
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CTRL+2
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Applies or removes bold formatting.
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CTRL+3
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Applies or removes italic formatting.
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CTRL+4
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Applies or removes underlining.
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CTRL+5
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Applies or removes strikethrough.
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CTRL+6
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Alternates between hiding objects, displaying objects, and
displaying placeholders for objects.
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CTRL+8
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Displays or hides the outline symbols.
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CTRL+9
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Hides the selected rows.
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CTRL+0
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Hides the selected columns.
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CTRL+A
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Selects the entire worksheet.
If
the worksheet contains data, CTRL+A selects the current region. Pressing
CTRL+A a second time selects the current region and its summary rows.
Pressing CTRL+A a third time selects the entire worksheet.
When
the insertion point is to the right of a function name in a formula, displays
the Function Arguments dialog box.
CTRL+SHIFT+A
inserts the argument names and parentheses when the insertion point is to the
right of a function name in a formula.
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CTRL+B
|
Applies or removes bold formatting.
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CTRL+C
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Copies the selected cells.
CTRL+C
followed by another CTRL+C displays the Clipboard.
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CTRL+D
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Uses the Fill Down command to copy the contents and
format of the topmost cell of a selected range into the cells below.
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CTRL+F
|
Displays the Find and Replace dialog box, with the Find
tab selected.
SHIFT+F5
also displays this tab, while SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+F
opens the Format Cells dialog box with the Font tab selected.
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CTRL+G
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Displays the Go To dialog box.
F5
also displays this dialog box.
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CTRL+H
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Displays the Find and Replace dialog box, with the Replace
tab selected.
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CTRL+I
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Applies or removes italic formatting.
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CTRL+K
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Displays the Insert Hyperlink dialog box for new
hyperlinks or the Edit Hyperlink dialog box for selected existing
hyperlinks.
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CTRL+N
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Creates a new, blank workbook.
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CTRL+O
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Displays the Open dialog box to open or find a
file.
CTRL+SHIFT+O
selects all cells that contain comments.
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CTRL+P
|
Displays the Print dialog box.
CTRL+SHIFT+P
opens the Format Cells dialog box with the Font tab selected.
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CTRL+R
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Uses the Fill Right command to copy the contents
and format of the leftmost cell of a selected range into the cells to the
right.
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CTRL+S
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Saves the active file with its current file name,
location, and file format.
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CTRL+T
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Displays the Create Table dialog box.
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CTRL+U
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Applies or removes underlining.
CTRL+SHIFT+U
switches between expanding and collapsing of the formula bar.
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CTRL+V
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Inserts the contents of the Clipboard at the insertion
point and replaces any selection. Available only after you have cut or copied
an object, text, or cell contents.
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CTRL+W
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Closes the selected workbook window.
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CTRL+X
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Cuts the selected cells.
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CTRL+Y
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Repeats the last command or action, if possible.
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CTRL+Z
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Uses the Undo command to reverse the last command
or to delete the last entry that you typed.
CTRL+SHIFT+Z
uses the Undo or Redo command to reverse or restore the last
automatic correction when AutoCorrect Smart Tags are displayed.
|
Key
|
Description
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F1
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Displays the Microsoft Office Excel Help task pane.
CTRL+F1
displays or hides the ribbon.
ALT+F1
creates a chart of the data in the current range.
ALT+SHIFT+F1
inserts a new worksheet.
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F2
|
Edits the active cell and positions the insertion point at
the end of the cell contents. It also moves the insertion point into the
Formula Bar when editing in a cell is turned off.
SHIFT+F2
adds or edits a cell comment.
CTRL+F2
displays the Print Preview window.
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F3
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Displays the Paste Name dialog box.
SHIFT+F3
displays the Insert Function dialog box.
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F4
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Repeats the last command or action, if possible.
CTRL+F4
closes the selected workbook window.
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F5
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Displays the Go To dialog box.
CTRL+F5
restores the window size of the selected workbook window.
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F6
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Switches between the worksheet, ribbon, task pane, and
Zoom controls. In a worksheet that has been split (View menu, Manage
This Window, Freeze Panes, Split Window command), F6
includes the split panes when switching between panes and the ribbon area.
SHIFT+F6
switches between the worksheet, Zoom controls, task pane, and ribbon.
CTRL+F6
switches to the next workbook window when more than one workbook window is
open.
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F7
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Displays the Spelling dialog box to check spelling
in the active worksheet or selected range.
CTRL+F7
performs the Move command on the workbook window when it is not
maximized. Use the arrow keys to move the window, and when finished press
ENTER, or ESC to cancel.
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F8
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Turns extend mode on or off. In extend mode, Extended
Selection appears in the status line, and the arrow keys extend the
selection.
SHIFT+F8
enables you to add a nonadjacent cell or range to a selection of cells by
using the arrow keys.
CTRL+F8
performs the Size command (on the Control menu for the workbook
window) when a workbook is not maximized.
ALT+F8
displays the Macro dialog box to create, run, edit, or delete a macro.
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F9
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Calculates all worksheets in all open workbooks.
SHIFT+F9
calculates the active worksheet.
CTRL+ALT+F9
calculates all worksheets in all open workbooks, regardless of whether they
have changed since the last calculation.
CTRL+ALT+SHIFT+F9
rechecks dependent formulas, and then calculates all cells in all open
workbooks, including cells not marked as needing to be calculated.
CTRL+F9
minimizes a workbook window to an icon.
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F10
|
Turns key tips on or off.
SHIFT+F10
displays the shortcut menu for a selected item.
ALT+SHIFT+F10
displays the menu or message for a smart tag. If more than one smart tag is
present, it switches to the next smart tag and displays its menu or message.
CTRL+F10
maximizes or restores the selected workbook window.
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F11
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Creates a chart of the data in the current range.
SHIFT+F11
inserts a new worksheet.
ALT+F11
opens the Microsoft Visual Basic Editor, in which you can create a macro by
using Visual Basic for Applications (VBA).
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F12
|
Displays the Save As dialog box.
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Key
|
Description
|
ARROW KEYS
|
Move one cell up, down, left, or right in a worksheet.
CTRL+ARROW
KEY moves to the edge of the current data
region in a worksheet.
SHIFT+ARROW
KEY extends the selection of cells by one cell.
CTRL+SHIFT+ARROW
KEY extends the selection of cells to the last nonblank cell in the same
column or row as the active cell, or if the next cell is blank, extends the
selection to the next nonblank cell.
LEFT
ARROW or RIGHT ARROW selects the tab to the left or right when the ribbon is
selected. When a submenu is open or selected, these arrow keys switch between
the main menu and the submenu. When a ribbon tab is selected, these keys
navigate the tab buttons.
DOWN
ARROW or UP ARROW selects the next or previous command when a menu or submenu
is open. When a ribbon tab is selected, these keys navigate up or down the
tab group.
In
a dialog box, arrow keys move between options in an open drop-down list, or
between options in a group of options.
DOWN
ARROW or ALT+DOWN ARROW opens a selected drop-down list.
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BACKSPACE
|
Deletes one character to the left in the Formula Bar.
Also
clears the content of the active cell.
In
cell editing mode, it deletes the character to the left of the insertion
point.
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DELETE
|
Removes the cell contents (data and formulas) from
selected cells without affecting cell formats or comments.
In
cell editing mode, it deletes the character to the right of the insertion
point.
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END
|
Moves to the cell in the lower-right corner of the window
when SCROLL LOCK is turned on.
Also
selects the last command on the menu when a menu or submenu is visible.
CTRL+END
moves to the last cell on a worksheet, in the lowest used row of the
rightmost used column. If the cursor is in the formula bar, CTRL+END moves
the cursor to the end of the text.
CTRL+SHIFT+END
extends the selection of cells to the last used cell on the worksheet
(lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END
selects all text in the formula bar from the cursor position to the end—this
does not affect the height of the formula bar.
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ENTER
|
Completes a cell entry from the cell or the Formula Bar,
and selects the cell below (by default).
In
a data form, it moves to the first field in the next record.
Opens
a selected menu (press F10 to activate the menu bar) or performs the action
for a selected command.
In
a dialog box, it performs the action for the default command button in the
dialog box (the button with the bold outline, often the OK button).
ALT+ENTER
starts a new line in the same cell.
CTRL+ENTER
fills the selected cell range with the current entry.
SHIFT+ENTER
completes a cell entry and selects the cell above.
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ESC
|
Cancels an entry in the cell or Formula Bar.
Closes
an open menu or submenu, dialog box, or message window.
It
also closes full screen mode when this mode has been applied, and returns to
normal screen mode to display the Ribbon and status bar again.
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HOME
|
Moves to the beginning of a row in a worksheet.
Moves
to the cell in the upper-left corner of the window when SCROLL LOCK is turned
on.
Selects
the first command on the menu when a menu or submenu is visible.
CTRL+HOME
moves to the beginning of a worksheet.
CTRL+SHIFT+HOME
extends the selection of cells to the beginning of the worksheet.
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PAGE DOWN
|
Moves one screen down in a worksheet.
ALT+PAGE
DOWN moves one screen to the right in a worksheet.
CTRL+PAGE
DOWN moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE
DOWN selects the current and next sheet in a workbook.
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PAGE UP
|
Moves one screen up in a worksheet.
ALT+PAGE
UP moves one screen to the left in a worksheet.
CTRL+PAGE
UP moves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE
UP selects the current and previous sheet in a workbook.
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SPACEBAR
|
In a dialog box, performs the action for the selected
button, or selects or clears a check box.
CTRL+SPACEBAR
selects an entire column in a worksheet.
SHIFT+SPACEBAR
selects an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR
selects the entire worksheet.
 If the worksheet contains data, CTRL+SHIFT+SPACEBAR
selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time
selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR
a third time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects
all objects on a worksheet.
ALT+SPACEBAR
displays the Control menu for the Microsoft Office Excel window.
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TAB
|
Moves one cell to the right in a worksheet.
Moves
between unlocked cells in a protected worksheet.
Moves
to the next option or option group in a dialog box.
SHIFT+TAB
moves to the previous cell in a worksheet or the previous option in a dialog
box.
CTRL+TAB
switches to the next tab in dialog box.
CTRL+SHIFT+TAB
switches to the previous tab in a dialog box.
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